Hootenanny

Wedding Design & Management

Hootenanny is the sweet spot between full planning and month of coordination: you’ve done most of the work, and now you just need to bring in some reinforcement to finish the wedding planning and make sure everything you’ve done so far is going to look great on the wedding day.

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Wedding Design

One of the first things we’ll do together is create a wedding day style guide – we’ll identify colors, design tablescapes and help you create a clear vision for the wedding.

Here’s how we’ll create your wedding design:

  • First, we’ll design a detailed style guide
  • Next, we’ll source the perfect rentals
  • Finally, we’ll put it all together in a wedding day floor plan

Wedding Day Management

You’ve put so much hard work into planning all the details of your wedding day, now it’s time to enjoy it! Our team will be on-hand before, during and after the wedding celebration to make sure everything goes according to plan.

Here’s how we’ll manage your wedding day:

  • Create a detailed timeline for the day
  • We’ll lead all vendor communication
  • Guide and direct wedding party members


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Something to feel good about

Everyone at your wedding will smile as they witness one of the most important days of your lives. We can help you put a smile on a stranger’s face, too!

Here’s how we create socially responsible weddings:

  • We donate a portion of all proceeds to local nonprofits
  • We repurpose florals and donate to local hospice organizations
  • We encourage our clients to work with local vendors

Hootenanny

Wedding Design & Management Package


Here’s the complete list of what’s included:

We’ll create a planning portal to keep everything wedding-related in one place, accessible from anywhere you have an internet connection. Our clients use this portal to save inspiration photos, plan their budget, organize vendor agreements, schedule meetings and important dates, and more.
We’ll do a walkthrough of your venue to finalize plans and make sure we understand your vision.
Once the venue is booked, we’ll start assembling your wedding team: starting the major vendors. Contagious Events never accepts commissions or kickbacks from vendors, so we’ll be transparent in finding the best vendors for your day.
Once you book, we’ll take a look at all of your contracts to make sure everything looks in order. We’ll alert you to anything you’ll need to be aware of, and we’re also take care of anything that needs to be addressed.
We’re not sticklers for etiquette, but we like to make sure our clients know what the “rules” are before we decide to bend them. We’ll help you navigate the wedding etiquette waters and make sure you don’t feel like you missed something big.
It’s easy to pick out things you like… putting it all together into one cohesive design that actually works is another thing. We’ll help you design a swoon-worthy wedding that’ll look great in your photo album.
We’ll help you with the design, printing and mailing of your invitations. There are a lot of tricks in this aspect of wedding planning, if not done properly it could end up costing you dearly.
We will work with you to create a customized wedding design that works within your budget.
We’ll establish and maintain communication with all your vendors so nothing is lost in translation and everyone is on the same page.
Using your planning portal, we’ll coordinate and attend vendor meetings, as needed. We’re also happy to host the meetings at our office, conveniently located across from South Station.
We’ll create a detailed timeline for you and your wedding party so you’ll know exactly what’s happening behind the scenes while you get ready. We also create production schedules for all the vendors, which are provided in advance so everyone knows what’s happening, when. Fellow wedding vendors have actually told us we should “teach a class on wedding timelines” – it’s something we take pretty seriously.
We’ll contact each of your vendors one week before the wedding to make sure all final details are mapped out and understood.
We don’t charge by the hour, ever. Our fees are retainer-based and never change from what’s outlined in your original agreement. Although we plan our schedules in advance to avoid burnout, we’ll hold your hand through the entire process to make sure you have wedding planning confidence.
We’ll guide & direct your wedding party on the day of your wedding to make sure everyone is where they need to be. Our clients and their wedding parties appreciate having us as a “point person” throughout the wedding to assist with any last minute requests.
Although we put a lot of care into creating your wedding day timeline, we’re aware that sometimes things don’t go perfectly on time. We’ll monitor your timeline throughout the wedding to make sure we stay on track and avoid any major problems (like your guests not being fed in time).
Many venues won’t allow their staff to touch wedding cards and gifts – we don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that for you.
Our clients can have RSVPs sent directly to our office – we’ll record responses in your online planning portal on a weekly basis and return the original cards to you.
We’ll facilitate your wedding rehearsal with your wedding party so everyone knows what to do when the moment comes. Typically this takes only an hour, but we schedule two hours of our day to make sure there’s plenty of time to calm nerves and answer any questions.
Although we don’t attend the actual dinner, we will coordinate and finalize the details for your rehearsal dinner with your friends & family.
We’ll make sure the chairs are lined up and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.
From escort cards to the cake table and wedding favors, we’ll make sure your reception space is set up properly for your guests’ arrival.
Why two? Well because sometimes your guests will need assistance with something and we want to be sure someone is always available to take care of you!
We’ll greet your vendors, assist with load-in and make sure they have everything they need for a successful wedding experience.
Many vendors will have a balance due on your wedding day. Instead of carrying checks around all night, you can hand them to our team and we’ll handle all final payments.
If your vendors went above and beyond, you may want to offer a gratuity. We’ll share best practices, and take care of distributing them so you can focus on celebrating.
Once the dust has settled, there will most likely be some lost and found items or remaining details – we’ll scheduled a convenient time to go over everything and recap the wedding.
If you think you’d like to share the love after the wedding is over, we’ll work with your photographer to submit your wedding photos to local and national blogs. Please note: while we can make our best effort, ultimately the decision to publish a wedding is entirely up to the publications and we cannot guarantee results.
“Contagious helped us turn a very beautiful but very raw venue, Pier 4 in Charlestown’s Navy Yard, into a spectacular Party on the Pier! From start to finish, we and our guests had an incredibly fun evening.
Joe and his team made sure everything went off without a hitch. 5 stars!”
Rich Gardner (Rich & Darrell's Party on the Pier)