Month of Wedding Coordination

Sometimes mom ends up being the director, the floral designer, and the planner. She tells guests where to sit, the wedding party when to walk down the aisle, and she might even make her debut as a DJ. It might work for some weddings. Not yours.

Photo: Danny Gorman Photography

Your guests are just as important as the wedding itself.

Introducing Prime Time, the holy grail of weddings. Not to be confused with the run-of-the-mill “day-of planners”, who swoop in for one day and take over – Oh no!

We take the time, 30 days to be exact, to really get to know you and understand what will make your wedding, a night to remember. Handling all the details, big and small, from vendors and venues to contracts. (Yuck!)

You’ve spent countless hours planning. Now see it all come together.

On your actual wedding day, you’ll have not one but two coordinators kicking butt and taking names, to ensure that you and your guests are having the time of your lives!

Have all the details hashed out, booked in and ready to roll, but need someone to come in and make sure everything runs as smooth as Tennessee Whiskey?

Photo: Rebeca K Gutwin

Something to feel good about

Everyone at your wedding will smile as they witness one of the most important days of your lives. We can help you put a smile on a stranger’s face, too!

Here’s how we create socially responsible weddings:

  • We donate a portion of all proceeds to local nonprofits
  • We repurpose florals and donate to local hospice organizations
  • We encourage our clients to work with local vendors

Month of Wedding Coordination

Here’s the complete list of what’s included:

We’ll do a walkthrough of your venue to finalize plans and make sure we understand your vision.
Once you book, we’ll take a look at all of your contracts to make sure everything looks in order. We’ll alert you to anything you’ll need to be aware of, and we’re also take care of anything that needs to be addressed.
We’ll contact each of your vendors one week before the wedding to make sure all final details are mapped out and understood.
We’ll greet your vendors, assist with load-in and make sure they have everything they need for a successful wedding experience.
Many vendors will have a balance due on your wedding day. Instead of carrying checks around all night, you can hand them to our team and we’ll handle all final payments.
We’ll create a detailed timeline for you and your wedding party so you’ll know exactly what’s happening behind the scenes while you get ready. We also create production schedules for all the vendors, which are provided in advance so everyone knows what’s happening, when. Fellow wedding vendors have actually told us we should “teach a class on wedding timelines” – it’s something we take pretty seriously.

We’ll contact each of your vendors one week before the wedding to make sure all final details are mapped out and understood.
We don’t charge by the hour, ever. Our fees are retainer-based and never change from what’s outlined in your original agreement. Although we plan our schedules in advance to avoid burnout, we’ll hold your hand through the entire process to make sure you have wedding planning confidence.
We’ll guide & direct your wedding party on the day of your wedding to make sure everyone is where they need to be. Our clients and their wedding parties appreciate having us as a “point person” throughout the wedding to assist with any last minute requests.
Although we put a lot of care into creating your wedding day timeline, we’re aware that sometimes things don’t go perfectly on time. We’ll monitor your timeline throughout the wedding to make sure we stay on track and avoid any major problems (like your guests not being fed in time).
Many venues won’t allow their staff to touch wedding cards and gifts – we don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that for you.
We’ll facilitate your wedding rehearsal with your wedding party so everyone knows what to do when the moment comes. Typically this takes only an hour, but we schedule two hours of our day to make sure there’s plenty of time to calm nerves and answer any questions.

We’ll make sure the chairs are lined up and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.
From escort cards to the cake table and wedding favors, we’ll make sure your reception space is set up properly for your guests’ arrival.
Why two? Well because sometimes your guests will need assistance with something and we want to be sure someone is always available to take care of you!
If your vendors went above and beyond, you may want to offer a gratuity. We’ll share best practices, and take care of distributing them so you can focus on celebrating.
Once the dust has settled, there will most likely be some lost and found items or remaining details – we’ll scheduled a convenient time to go over everything and recap the wedding.
If you think you’d like to share the love after the wedding is over, we’ll work with your photographer to submit your wedding photos to local and national blogs. Please note: while we can make our best effort, ultimately the decision to publish a wedding is entirely up to the publications and we cannot guarantee results.
“Joe and the Contagious Events team was the best money I spent on my wedding. I was one of those brides who didn’t think she needed a coordinator. We had an especially complicated wedding — at a summer camp, with people spending the whole weekend camping, at an entirely DIY site. The dining hall was put together perfectly and I didn’t have to worry about a thing all weekend long. The whole team worked tirelessly the day of to make sure everything went off without a hitch, and Joe handled every little crisis that arose all while deftly managing our sometimes impatient families. I cannot recommend Joe and his team highly enough!”Allison Jarmanning (Ally + Josh's Camp Wing Wedding)